Frequently Asked Questions
Complimentary Administrator Registration
St. Louis/Travel/Hotel Information
Conference Bookstore
Registration
AASL will take registrations up to and during the conference. ALL REGISTRATIONS MUST BE SUBMITTED ONLINE. There will be no hard-copy registration forms available, and AASL registration staff will not manually enter a registration. If you need assistance registering, e-mail aasl@ala.org or call 312-280-4382.
How do I register now and pay later?
If you will be funding your own conference registration but want to pay later, select the PO/Check as your payment option. This option allows you to complete your registration with a balance due. When you can pay the balance on your registration, log into your registration dashboard and pay the balance using a credit card.
Why am I not receiving the correct registration rate?
If you are not receiving the correct member pricing (e.g., you are receiving a non-member rate instead of the member rate) consider if you logged in correctly.
- Could you log in as an AASL member, or did you create a new account? The AASL member rate will appear only if you have logged in through ALA and your membership record has been verified.
- Could your AASL membership have expired? If you believe your membership may have expired or there is an issue with membership activation, contact aasl@ala.org or call 312-280-4382.
If you are not receiving the correct discount amount or the code is not working, check here to make sure the code you are using has not expired and a new code has been activated.
If the issue is not resolved using the above suggestions, proceed to checkout but select a non-credit card payment option (check or PO). When you receive your confirmation, please forward it to aasl@ala.org, explaining the pricing issue (wrong member rate, discount, etc.). If a system issue causes the pricing error, AASL can adjust it on the backend, and you will receive an updated invoice showing the correct balance that you can then pay online.
Are children allowed?
All persons must wear a badge at AASL’s National Conference. There will be no admittance into sessions, events, or exhibits without a badge, and persons not wearing a badge will be asked to leave the AASL conference space at the convention center. Any person under the age of 16 must always be accompanied by an adult. “Minor Companion” badges are available at a reduced rate. Contact aasl@ala.org for more information.
Complimentary Administrator Registration
Are administrators eligible for a full conference registration?
Yes. Any full conference registrant can add a complimentary administrator registration. One-day registrations are not eligible to add an administrator to their registration.
How do I add my administrator?
During the registration process, after you have completed your registration information, you will see a button that notes “Add Administrator” on the “Review Information” page. Click that button and enter the information requested. You can return to your registration dashboard later to add or change your administrator.
Why am I not seeing my administrator’s title/position listed as an option?
The complimentary administrator registration is intended as an opportunity for an administrator to attend and learn alongside their school librarian at a conference they would not otherwise attend. A district superintendent/assistant superintendent, curriculum director, or school principal/assistant principal would not usually pay for and attend a conference focused on the role of the school librarian. Other roles, such as a district supervisor of school librarians or technology staff working in school libraries or with school librarians, receive a direct benefit to their professional role by attending the AASL National Conference. The complimentary administrator registration is intended as a perk for school librarian registrants.
AASL offers administrators the option to attend the national conference to help serve the greater school librarian community in developing advocates in the education community who support and speak to the vital role of school librarians in the K-12 education landscape. AASL is investing in an advocacy effort to support school librarians, and we ask that school librarians, in turn, support the organization.
Payment Information
Can I register now and pay later?
YES! AASL strongly encourages registrants to register as early as possible to receive the largest discount possible on registration. AASL must receive payment or payment verification before the conference so you can receive your badge. If your school/district will not process your purchase order until after the conference, you must submit a payment verification form. If you would like to delay using personal funds for registration, you can log back into your account and pay by credit card any time before the conference.
What forms of payment does AASL accept?
AASL accepts American Express, Mastercard, Visa, checks, and purchase orders as forms of payment. AASL DOES NOT ACCEPT CASH.
Where and to whom should my check be sent?
After registering, you will receive a confirmation “balance due” notification. You should submit your confirmation with your check to ensure proper and expedited payment processing. Make your check payable to AASL and mail the check and a copy of your confirmation to:
American Association of School Librarians
ATTN: AASL25
225 N. Michigan Avenue, Suite 1300
Chicago, IL 60601
Where can I find AASL/ALA’s W-9 to submit to my school?
AASL/ALA has moved! Be sure to submit the correct W-9 to your school/district if paying by check.
How do I pay with a purchase order?
How is your purchase order processed?
If - My school/district will send the check once they receive an invoice.
Then- After registering you will receive a confirmation e-mail that will show the balance due for your registration. Please use this paperwork to submit to your school/district accounting department for processing.
If- My school/district will not send payment until after the event.
Then - AASL will need to receive a copy of the purchase order before October 5 so that your balance can be carried until after the conference. You must submit a copy of your purchase order using the Payment Verification Form.
Why is AASL requiring uploading documentation?
Requiring proof of payment is nothing new for the AASL National Conference registration process. Previously, registrants with a balance would hand carry a purchase order, a copy of a check, or a hardcopy check to the conference, which would be processed on-site before their badge was printed. If a registrant did not have proof of payment pending (purchase order/copy of check), they would need to provide a credit card for AASL to keep on file. The only NEW step is that AASL asks registrants to upload a document(s) instead of managing the process on-site. Instead of standing in the “special assistance” line at registration, which at times can be very long, you can scan your code, your badge will print, and you can be on your way.
How will I know my registration has been marked as complete?
If you are paying your balance by credit card, your registration fee should be cleared as soon as you complete the online registration process. If your district/school is sending a check, the check should be processed within 5-10 business days after being received by AASL. You can check your registration dashboard to see if the balance due has been cleared.
Approximately 12 weeks from the conference, AASL will begin sending weekly reminders to registrants with balances due. If your registration will not be paid until after the conference or your payment will be received after October 5, 2025, you must complete the Payment Verification Form. Once AASL receives your payment verification, your balance due will be cleared out so that your badge will print on-site, and no additional balance-due reminder messages will be sent. If you receive a message in error, please e-mail aasl@ala.org
What happens if I do not submit a payment verification before arriving at the AASL National Conference?
Unless there are special circumstances that prevent you from submitting your payment verification before conference, AASL asks that you submit your payment verification by October 5. You will need to provide a copy of a purchase order, check, or credit card on-site before your badge will be available.
Please help us keep registration lines moving quickly so that Special Assistance can be used for registration issues rather than balance-due issues. You should proceed to Special Assistance on-site if you have a balance due and no paperwork on file.
Cancellation Information
How do I cancel my registration?
Refunds for cancellations made before September 16, 2025, will be granted, and you will be charged a handling fee of $50. No refund is available for cancellations made on or after September 16, 2025. Exceptions will be made on a case-by-case basis, and any documentation should be attached to the refund request. AASL does not accept phone cancellations. E-mail your cancellation request after September 16, 2025, to aasl@ala.org. Cancellation requests made after September 16, 2025, will not be reviewed until after the conference, and a response should be expected 2-3 weeks post-conference.
St. Louis/Travel/Hotel Information
Where will the conference be held?
The AASL National Conference will be taking place at America's Center- St. Louis Convention Center, located at 701 Convention Plaza, St. Louis, Missouri 63101.
How to get to/from America's Center- St. Louis Convention Center:
How do I book a hotel room?
In order to secure your hotel rooms at the negotiated rates you must book your room through AASL’s housing partner OnPeak.
How do I select my room preference?
When making your room reservation, you will be asked to select your “room occupancy” and dates. The occupancy is the number of individuals staying in the room. If you would like to request and king or two double bed room that optional information can be entered on the “Contact Details” page before confirming your reservation. This section is where you can also make a request for early/late arrival or departure as well as an ADA aids or services needed.